Home / Commission / Administrative Assistant QUEBEC job – Canadian Embassy – Canada
Administrative Assistant QUEBEC job – Canadian Embassy – Canada
Administrative Assistant QUEBEC job – Canadian Embassy – Canada

Administrative Assistant QUEBEC job – Canadian Embassy – Canada

Administrative Assistant QUEBEC job – Canadian Embassy – Canada

The incumbent will supply administrative, protocol and verbal exchange products and services to the Consul and Director of the Bureau du Quebec (BQM) in Mumbai; top stage seek advice from improve; industry exhibition and different promotional tournament improve; report control; analysis; operational contacts; monetary tracking and reporting; logistics improve for occasions; top stage and industry delegation seek advice from systems coordination and different tasks.

Essential :

Mandatory Screening Qualifications:

Education: Graduation from a central authority known college

Language: A awesome command of French, English and Hindi (written & oral)

Experience: Applicants should have no less than 3 (three) years of new (inside the remaining 5 years) related paintings revel in within the following spaces:

Supporting normally industry promotion, marketplace analysis, tournament making plans or industry building in a company inquisitive about world industry ; OR Experience as a secretary or government assistant in a company inquisitive about world industry;

Extensive revel in normally administrative center, administrative and fiscal control procedures;

Experience serving shoppers on-line and in particular person in a qualified atmosphere;

Experience in writing, enhancing and formatting paperwork;

Experience in engaging in on-line analysis and synthesizing data from analysis right into a coherent layout, similar to briefings, correspondence, and responses to enquiries.

Computer Skills: Advanced wisdom of MS-Office (together with Word, Excel, PowerPoint, Outlook), and Internet.

Mandatory Rated Qualifications:


Strong wisdom of administrative center organizational rules, submitting, stock regulate and communications logs and accounting talents;

Knowledge of budgets and the foundations of economic control.


Ability to successfully keep up a correspondence in French, English and Hindi each orally and in writing;

Ability to plot and prepare workflow, successfully managing more than one and conflicting calls for inside of tight points in time;

Ability to autonomously triage and successfully maintain correspondence, together with letters, faxes and e-mails;

Ability to correctly get ready charts, tables, and paintings plans, and to take care of a calendar of task and seek advice from systems in an effective and systematic approach;

Ability to habits on-line analysis;

Ability to edit and layout paperwork;

Ability to offer logistical improve for occasions similar to receptions, meetings, industry displays and conferences.

Personal Suitability:

Professional Integrity

Adaptability & Flexibility



Client Service

Effectiveness/Achievement Orientation

Attention to Detail

Interpersonal Relations and Respect

Asset Qualifications:

Candidates are inspired to suggest how they meet the next standards, the place appropriate. Not a compulsory standards:

Ability to learn, perceive and keep up a correspondence in Marathi.

Organizational Needs:


Operational Requirements:


Meet all the obligatory screening and obligatory rated said under

Have impartial paintings authorization in India

Condition(s) of Employment:

Conditions of Employment (MUST BE MET):

The appointment of the a success candidate shall be topic to a Reliability Check (RC) received through the Management. To habits the Reliability Check (RC), the candidate should post the next paperwork on being decided on through the venture.

1. Police clearance certificates (Character Certificate)

2. Letter of popularity out of your financial institution mentioning your title, years of consumer provider and your cope with

three. Professional and academic certificate and mark sheets (i.e., educational transcripts)

Area of variety:

All workers of the High Commission of Canada and Canadian missions in India; Individuals who’re these days living & eligible to paintings in India

Important Notes:

All programs shall be moderately reviewed towards the required screening necessities and obligatory rated of the job.

Candidates screened in shall be contacted for additional evaluate, together with: a non-public interview with a chain of questions designed to judge each and every applicant’s wisdom, skills, competencies and private suitability for the location. In addition, exams could also be performed to help the choice board in assessing the applicant’s , talents and language talent. Reference verifications can be performed as part of the hiring procedure.

The result of this pageant can also be used to ascertain an eligibility checklist to body of workers identical openings on the Consulate General which would possibly rise up within the twelve (12) months following the crowning glory of this pageant.

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